Quail Hollow Events is thrilled that our Woodstock-New Paltz Art & Crafts Fairs were voted #2 and #4 in the Sunshine Artist 2020 200 Best Issue & ranked on the 2010-2020 Best Of List. The first annual Handcrafted Octoberfest at Rhinebeck also made it into the top 35!
APPLY HERE FOR 2022 EVENTS.
Applications were due on 2/1/22, but are still being accepted in most media categories. If you are a jeweler or a maker of soap or candles, please email ola@quailhollow.com before applying.
Exhibitor Menu (Mobile Device Users)
2022 Show Hours and Dates
Friday May 27th 8am-8pm Set-up
Saturday May 28th 7am-9:30am Set-up
Saturday May 28th 10am-5:30pm Retail
Sunday May 29th 10am-5:30pm Retail
Monday May 30th 10am-4pm Retail
Friday September 2nd 8am-8pm Set-up
Saturday September 3rd 7am-9:30am Set-up
Saturday September 3rd 10am-5:30pm Retail
Sunday September 4th 10am-5:30pm Retail
Monday September 5th 10am-4pm Retail
Friday September 30th 8am-8pm Set-up
Saturday October 1st 7am-9:30am Set-up
Saturday October 1st 10am-6:00pm Retail
Sunday October 2nd 10am-5:00pm Retail
- Exhibitors, read on to access all necessary information for applying (application process, booth fees, advertising, standards and eligibility, etc.). You may also download the 2022 brochure below:
DOWNLOADABLE BROCHURE
MAKERS OF HANDCRAFTED SPECIALTY FOODS & HEALTHCARE PRODUCTS
This exhibit is limited to producers of foods, beverages and healthcare products for “take home” use. Tasting, sampling, and demonstrations are, of course, encouraged, but the sale of finished food items for immediate consumption is prohibited. EXAMPLE: A producer of salsa and chips may sell jars or cans of salsa for take home use, but may not sell plates of salsa and chips for “on the grounds” eating.
Please include any promotional materials (sell sheets, flyers, brochures, news releases, etc.) by uploading them as images on the application form. These materials will be used to help us publicize your participation. Also include a written description of the products you intend to sell on the notes section of the application.
A certificate of insurance, current for show dates, must also be sent with your application. Please scan this and upload it as an image on your application.
Feel free to contact our office for any information you may need. We greatly look forward to your participation.
Handcrafted Specialties Fees (Woodstock-New Paltz Art & Crafts Fair)
BOOTH SPACE 12’X10′ Depth: $355.00
DOUBLE BOOTH SPACE 24′ X 10′ Depth: $710
ELECTRICITY 300 WATT/MAX: $50.00
Handcrafted Specialties Fees (Octoberfest)
Octoberfest Indoor Space 10′ x 10′ $400
Octoberfest Indoor Space-and-a-Half 15′ x 10′ $600
Octoberfest Indoor Double Space 20′ x 10′ $800
Octoberfest Outdoor Space 12′ x 10′ $355
Octoberfest Outdoor Double Space 24′ x 10′ $705
Electricity (Indoor Spaces Only) 300 watts max $50
For information on advertising, spaces and displays, security, complimentary on-site camping, etc., please download the 2022 schedule/brochure (DOWNLOADABLE BROCHURE), or read on. *Please note that the booth space fee for the Handcrafted Food & Healthcare Products is noted above, and differs from that of the art & crafts exhibitors.
ART & CRAFT APPLICANTS
EXHIBITORS: DOWNLOADABLE BROCHURE
All three shows are open to applicants in all art and crafts media. Work must be original in both design and execution. The following categories are not acceptable and applications in these areas will not be considered: objects made from commercially sold kits or plants, dried or plastic flower arrangements, imports of any kind, objects produced from commercially manufactured molds and embellished objects.
All work displayed must be for sale with the artist or craftsperson in attendance. The fairs are designed for exhibitors selling their own work and the presence of agents or vendors in lieu of the artist is not acceptable.
■ SPACES AND DISPLAYS
All spaces are arranged to give exhibitors equal access to the visiting public. Applicants may request a maximum of two spaces, and a space-and-a-half is available for all shows. If accepted, each exhibitor must have his or her own full-size booth and there will be no sharing of spaces (unless specific arrangements have been made).
All display materials must be provided by exhibitors. Tables should be covered on all sides, and storage boxes must be out of sight. A full backdrop is recommended. Pipe and drape rentals are available (limited quantities) for $45.
■ APPLY ONLINE
Fill out application form and upload images HERE. A $15 non-refundable application fee is required for all applicants. If you are applying after 2/1/22, the fee for all late applications is $35.
If you have already applied, or plan on doing so, you can pay the application fee by clicking on the “Pay” button below:
Applicants must submit four current color images of your work and one color image of your booth or display. The booth image should be a full frame, head-on shot without anyone present in the booth. If a booth shot is not available, please include a detailed description of your display. Applicants may enter in as many categories as he or she wishes. A separate set of five images must be submitted for each category and only work in the accepted medium may be eligible for display. In certain cases, mixed media artists may sell and exhibit work in multiple categories, but representations of all work to be sold must be included in original application images. *If you intend to exhibit jewelry in your display, you must submit images of this work.
■ EXHIBITOR IMAGES
If accepted, Quail Hollow Events may use your imagery on our website, social media, and online or print advertising. Please contact us if this is an issue.
Electricity is available in the tents and buildings at all our shows (it is not available for outside booths except in limited spaces at the Rhinebeck show) and is limited to 300 watts per booth space. If you need electricity for your booth, make sure you check it on your application form. There may be a $25.00 service charge in addition to the regular charge to get an electric hookup during set-up or fair hours.
■ SECURITY
The organizers will provide security for all hours of all shows between set-up and breakdown. Exhibitors may remain set up at night, though the organizers assume no responsibility for theft, damage or loss of an exhibitor’s wares or display materials.
■ BOOTH SITTER PROGRAM
In 2022, we will continue a flexible booth sitter program. Exhibitors are encouraged to pre-arrange scheduled booth sitters (for a daily lunch break, for example) or can call for immediate booth sitting via cell phone during show hours. A booth sitter phone number will be provided upon registration. We will employ several competent booth sitters to implement this service.
■ ACCOMMODATIONS
Accepted exhibitors will be sent a list of hotels, motels, inns, restaurants and camping facilities in the area. Artists and craftspeople will be allowed to camp in campers or tents on the grounds for the New Paltz shows. Dry camping in campers is available at the Rhinebeck show. Contact us, or visit Ulster County Tourism and Dutchess County Tourism for an extensive list.
Publicity for each of our shows will include digital marketing, social media, radio, high-traffic billboards and print media — all advertising is primarily concentrated within four weeks of the events.
*It is essential that your website and email address be included on your application. We now have many links with tourism and exhibitor sites and hope to include you as part of our online campaign.
The Furniture and Architectural Crafts feature will be continued in 2022 for all shows. Exhibitors accepted in this category will be given oversized booth spaces at the New Paltz shows, and when available at the Rhinebeck show, to “spread out” and display larger pieces with wider aisles.
Furniture artists will include all categories of furniture making [not limited to wood]. Architectural crafts may include custom door makers, window and stained glass artists, lamp-makers, creators of custom kitchens and “built-ins,” custom masonry workers, makers of hand-crafted fixtures for the home [tiles, ceramic sinks, etc.] and all other aspects of both residential and commercial architectural crafts. General contractors, specializing in custom design and construction are also invited to apply.
Applicants must meet the same eligibility standards as other juried exhibitors and should check the appropriate box on the application form.
■ LANDSCAPE ARTS (Spring Show Only)
A separate tent or outdoor space at the Fairgrounds will be dedicated to craftspeople in LANDSCAPE ARTS. Media will include outdoor sculptures, garden furniture, trellises, custom masonry builders, landscape architects, bent-wood vine constructions and other work related to handcrafted landscape arts. Note: The Landscape Arts Area is featured in the Spring show only. If you wish to participate in the Fall show, request tent space, outdoor space or the Furniture/Architectural Crafts tent.
■ DEMONSTRATIONS
Quail Hollow Events will provide a separate area and, in most cases, an oversized space for demonstrating exhibitors. Artists wishing to demonstrate should select the appropriate box on their application. If you require special arrangementsfor your demonstration, please contact our office. Demonstration spaces are oversized to accommodate both your display and demonstration.
A separate area of the Ulster County Fairgrounds is available for exhibitor camping. Artists and craftspeople will be allowed to camp in campers, cars or tents on the grounds at the New Paltz shows. Showers and utilities are available. Only dry RV camping is available at the Rhinebeck show. An RV park with utilities is nearby.
■ WIFI
There is WiFi at the Ulster County Fairgrounds, but the Dutchess County Fairgrounds are less reliable. Please be prepared to utilize cellular data when necessary.
The deadline for all shows is February 1, 2022. All notifications of acceptance, waiting list and rejection will be emailedby February 15th, 2022.
SHOW: PAYMENT DUE:
WNP SPRING SHOW: March 1, 2022
WNP FALL SHOW: May 1, 2022
OCTOBERFEST: June 1, 2022
INDOOR OR TENT SPACE 10’X10’ DEPTH $525
1.5 INDOOR OR TENT SPACE 15’X10’ DEPTH $787.50
CORNER INDOOR OR TENT SPACE 10’X10’ DEPTH $575
FAC TENT (NEW PALTZ SHOWS) 15’X10’ DEPTH $525
LANDSCAPE ARTS (WNP SPRING SHOW) 15’X10’ DEPTH $440
OUTDOOR SPACE 12’X14’ DEPTH $490
1.5 OUTDOOR SPACE 18’X14’ DEPTH $735
*ELECTRICITY 300 WATT MAX $60
*AVAILABLE IN TENTS OR INDOORS ONLY
Handcrafted Specialties Fees (Woodstock-New Paltz Art & Crafts Fair)
BOOTH SPACE 12’X10′ Depth: $355.00
DOUBLE BOOTH SPACE 24′ X 10′ Depth: $710
ELECTRICITY 300 WATT/MAX: $50.00
Handcrafted Specialties Fees (Octoberfest)
Octoberfest Indoor Space 10′ x 10′ $400
Octoberfest Indoor Space-and-a-Half 15′ x 10′ $600
Octoberfest Indoor Double Space 20′ x 10′ $800
Octoberfest Outdoor Space 12′ x 10′ $355
Octoberfest Outdoor Double Space 24′ x 10′ $705
Electricity (Indoor Spaces Only) 300 watts max $50
■ PAYMENT PENALTIES
There will be a $25.00 penalty charge for all checks returned to Quail Hollow Events, regardless of the cause of its return.
■ CANCELLATION POLICIES
Cancellation Refund Schedule: We understand that unforeseen circumstances can arise, and that show schedules may change as a result. A full refund of space fees will be given when cancellation is received within 14 days of payment. The application fee is not refundable. Please see below for other refunds:
Notice received 4 months + prior to show ……………………… 80% of booth fees
Notice received 90-119 days prior to show……………………….70% of booth fees
Notice received 60 – 89 days prior to show……………………..50% of booth fees
Notice received 30 – 59 days prior to show……………………..30-40% of booth fees (dependent on date)
Notice received 0 – 29 days prior to show……………………….no refund unless special accommodations have been agreed upon by management and exhibitor.
■ COVID-19
If we are forced to cancel due to the ongoing pandemic, we will issue either credits and/or refunds for booth fees (date of cancelation will dictate if refunds are possible; if they are not, credits will be issued).
If we are forced to cancel due to the ongoing pandemic (or another public health crisis), we will issue either credits and/or refunds for booth fees (date of cancelation will dictate if refunds are possible; if they are not, credits will be issued). Exhibitors who cancel mere days before any event, even if due to the pandemic, will still be subject to the cancellation policies barring extenuating circumstances.
FOR 2022 SHOWS – There will be a “cash- back” refund to those exhibitors with the most number of postcards collected at the gate. QUAIL HOLLOW EVENTS will give $1.00 for every postcard coming through the gate to the first 10 exhibitors with the most cards returned.
If you’re looking for more shows on the East Coast, check out Art Fair Calendar!