JANUARY 15TH, 2018
Show Hours and Dates
Friday May 25th 8am-8pm Set-up
Saturday May 26th 7am-9:30am Set-up
Saturday May 26th 10am-5:30pm Retail
Sunday May 27th 10am-5:30pm Retail
Monday May 28th 10am-4pm Retail
Friday Aug 31st 8am-8pm Set-up
Saturday Sept 1st 7am-9:30am Set-up
Saturday Sept 1st 10am-5:30pm Retail
Sunday Sept 2nd 10am-5:30pm Retail
Monday Sept 3rd 10am-4pm Retail
- Exhibitors, read on to access all necessary information for applying (application process, booth fees, advertising, standards and eligibility, etc.). You may also download the 2018 brochure below:
*There is no deadline for Handcrafted Specialty Foods and Healthcare Products applications. Booth spaces are filled on a first-come, first-serve basis — with products evaluated immediately by management. After applying, please send a check with full payment to Quail Hollow Events, PO Box 825, Woodstock, NY 12498.
This exhibit is limited to producers of foods, beverages and healthcare products for “take home” use. Tasting, sampling, and demonstrations are, of course, encouraged, but the sale of finished food items for immediate consumption is prohibited. EXAMPLE: A producer of salsa and chips may sell jars or cans of salsa for take home use, but may not sell plates of salsa and chips for “on the grounds” eating.
Please include any promotional materials (sell sheets, flyers, brochures, news releases, etc.) by uploading them as images on the application form. These materials will be used to help us publicize your participation. Also include a written description of the products you intend to sell on the notes section of the application.
A certificate of insurance, current for show dates, must also be sent with your application. Please scan this and upload it as an image on your application.
Feel free to contact our office for any information you may need. We greatly look forward to your participation.
BOOTH SPACE 12’X10′ Depth: $355.00
ELECTRICITY 300 WATT/MAX: $50.00
For information on advertising, spaces and displays, security, complimentary on-site camping, etc., please download the 2018 schedule/brochure (DOWNLOADABLE BROCHURE), or read on. *Please note that the booth space fee for the Handcrafted Food & Healthcare Products is noted above, and differs from that of the art & crafts exhibitors.
ART & CRAFT APPLICANTS
The shows are open to applicants in all art and crafts media. All work must be original in both design and execution. The following categories are not acceptable and applications in these areas will be returned without jurying: objects made from commercially sold kits or plans, dried or plastic flower arrangements, imports of any kind, objects produced from commercially manufactured molds and embellished objects.
All work displayed must be for sale with the artist or craftsperson in attendance. The fairs are designed for exhibitors selling their own work and the presence of agents or vendors in lieu of the artist is not acceptable.
■ SPACES AND DISPLAYS
All spaces are arranged to give exhibitors equal access to the visiting public. Applicants may request a maximum of two spaces. If accepted, each exhibitor must have his or her own full size booth and there will be no sharing of spaces.
All display materials must be provided by exhibitors. Tables should be covered on all sides, and storage boxes must be out of sight. A full backdrop is recommended. Outside exhibitors must provide all desired tenting. A space and a half is available for all shows. Check the appropriate box on the application form.
■ APPLY ONLINE
Fill out application form and upload images HERE. If applying online is an issue, please contact Ola (email@example.com/505-917-1731) or Neil at (firstname.lastname@example.org/845-389-3712) to request a printed application.
NO JURY FEE IS REQUIRED TO APPLY
Applicants must submit four current color images of your work and one color image of your booth or display. The booth image should be a full frame, head on shot without anyone present in the booth. If a booth shot is not available, the fifth image should be an additional color image of your work. Applicants may enter in as many categories as he or she wishes. A separate set of five images must be submitted for each category and only work in the accepted medium may be eligible for display. *If you intend to exhibit jewelry in your display, you must submit images of this work.
■ EXHIBITOR IMAGES
If accepted, Quail Hollow Events may use your imagery on our website, social media, and online or print advertising. Please contact us if this is an issue. If you wish to obtain new images of your work, Robert Barrett, photographer for the American Crafts Council and hundreds of craftspeople nationally, is available by appointment. For more information contact Robert Barrett: bobbarrettphoto.com, 845-430-8599, email@example.com.
Electricity is available in the tents and buildings only and is limited to 300 watts per booth space. If you need electricity for your booth, make sure you check the appropriate box on your application. There will be a $25.00 service charge in addition to the regular electricity charge to get an electric hookup during set-up or fair hours.
The organizers will provide security for all hours between set-up and breakdown. Exhibitors may remain set up at night, though the organizers assume no responsibility for theft, damage or loss of an exhibitor’s wares or display materials.
■ BOOTH SITTER PROGRAM
In 2018, we will continue a flexible booth sitter program. Exhibitors are encouraged to pre-arrange scheduled booth sitters (for a daily lunch break, for example) or can call for immediate booth sitting via cell phone during show hours. We will employ several competent booth sitters to implement this service.
Accepted exhibitors will be sent a list of hotels, motels, inns, restaurants and camping facilities in the area. Artists and craftspeople will be allowed to camp on the grounds for both New Paltz shows.
• Publicity for each of our shows will include radio, TV, internet, social media, billboards and print media concentrated primarily within four weeks of the events.
• We have been quite successful in attracting the “New York Market” with an extensive campaign ranging from window posters to social media marketing and full page ads in the New York Times.
*It is essential that your website and email address be included on your application. We now have many links with tourism and exhibitor sites and hope to include you as part of our online campaign.
The Furniture and Architectural Crafts feature will be continued in 2018 for both shows. Exhibitors accepted in this category will be given oversized booth spaces to “spread out” and display larger pieces with wider aisles.
Furniture artists will include all categories of furniture making [not limited to wood]. Architectural crafts will include custom door makers, window and stained glass artists, creators of custom kitchens and “built-ins,” custom masonry workers, makers of hand-crafted fixtures for the home [tiles, ceramic sinks, etc.] and all other aspects of both residential and commercial architectural crafts. General contractors, specializing in custom design and construction are also invited to apply.
Applicants must meet the same eligibility standards as other juried exhibitors and should check the appropriate box on the application form. You may also submit brochures in lieu of digital images in this show category.
■ CRAFTS SUPPLIES
The Crafts Supplies area, implemented in 1985, will also be continued in 2018. Applicants may submit brochures or other information in lieu of art/crafts images for this category. Only art and crafts materials, tools and supplies may be sold. Finished manufactured products that compete in any way with the work of juried exhibitors are not permitted. The eligibility of any products will be at the sole discretion of Quail Hollow Events and offending items will be asked to be removed. We encourage all applicants to fully list the items to be sold with your application.
■ LANDSCAPE ARTS (Spring Only)
A separate tent or outdoor space at the Fairgrounds will be dedicated to craftspeople in LANDSCAPE ARTS. Media will include outdoor sculptures, garden furniture, trellises, custom masonry builders, landscape architects, bent-wood vine constructions and other work related to handcrafted landscape arts. Note: The Landscape Arts Area is featured in the Spring show only. If you wish to participate in the Fall show, request tent space, outdoor space or the Furniture/Architectural Crafts tent.
Quail Hollow Events will provide a separate area for demonstrating exhibitors. Artists wishing to demonstrate should select the appropriate box on their application. If accepted, you must contact our office to make any necessary special arrangements. Demonstration spaces are oversized to accommodate both your display and demonstration.
A separate area of the fairgrounds is available for exhibitor camping. There is no charge unless you request electricity. Charges are $30.00 per night for a 20 amp circuit and $40.00 per night for a 30 amp circuit.
■ FREE WIFI
There is now free WiFi on the Ulster County Fairgrounds.
The deadline for all shows is January 15, 2018. All notifications of acceptance, waiting list and rejection will be emailed by February 1, 2018. New for 2018 is the ability to sign contracts online. Contact Ola (firstname.lastname@example.org, 505-917-1731) or Neil (email@example.com, 845-679-8087) if you with to receive hard copies of all correspondence.
SPRING SHOW: February 20, 2018
FALL SHOW: May 1, 2018
TENT SPACE 10’X10’ DEPTH $525
1.5 TENT SPACE 15’X10’ DEPTH $787.50
TENT SPACE – CORNER 10’X10’ DEPTH $575
FAC TENT 15’X10’ DEPTH $525
DEMONSTRATION TENT 15’X10’ DEPTH $525
CRAFTS SUPPLIES 10’X10’ DEPTH $525
*LANDSCAPE ARTS AREA 15’X10’ DEPTH $440
OUTDOOR SPACE 12’X14’ DEPTH $490
1.5 OUTDOOR SPACE 18’X14’ DEPTH $735
*ELECTRICITY 300 WATT MAX $60
*AVAILABLE IN TENTS ONLY
■ PAYMENT PENALTIES
There will be a $25.00 penalty charge for all checks returned to Quail Hollow Events, regardless of the cause of its return.
FOR 2018 SHOWS – There will be a “cash- back” refund to those exhibitors with the most number of postcards collected at the gate. QUAIL HOLLOW EVENTS will give $1.00 for every postcard coming through the gate to the first 10 exhibitors with the most cards returned.