QUAIL HOLLOW EVENTS
Handcrafted Specialty Foods & Healthcare Products
No Booth Fee Increase for 2013
For information, please contract Scott Rubinstein 845 246 3414,
scottr@quailhollow.com or Neil Rubinstein 845 679-8087.
2013 WOODSTOCK-NEW PALTZ ART AND CRAFTS FAIR HANDCRAFTED FOOD APPLICATION
(SPRING & FALL)
CLICK HERE TO GO RIGHT TO PROCEDURE FOR APPLYING
for your quick, easy instructions
QUAIL HOLLOW EVENTS will once again include the HANDCRAFTED SPECIALTY FOODS & HEALTHCARE PRODUCTS exhibit as a feature attraction of both shows in 2013. When first instituted at our 1988 shows, this feature was immediately a tremendous success with the visiting public who were obviously enthused and appreciative of the high quality of the foods and displays presented.
The WOODSTOCK-NEW PALTZ ART & CRAFTS FAIRS feature the work of over 250 high quality artists, craftsman, specialty foods and healthcare product vendors from across America. The shows are widely recognized as one of the nation’s most well attended and highest quality art and crafts events. Each show routinely attracts an audience largely from the New York metropolitan area where most of our advertising is directed.
The HANDCRAFTED SPECIALTY FOODS & HEALTHCARE PRODUCTS exhibit is limited to producers of foods, beverages and healthcare products for “take home” use. Tasting, sampling, and demonstrations are, of course, encouraged, but the sale of finished food items for immediate consumption is prohibited. EXAMPLE: A producer of salsa and chips may sell jars or cans of salsa for take home use, but may not sell plates of salsa and chips for “on the grounds” eating.
A check for your booth fee must accompany your application. Please include any promotional materials (sell sheets, flyers, brochures, news releases, etc.) along with your application card. These materials will be used to help us publicize your participation. Also include a written description of the products you intend to sell on the back of the application card.
A certificate of insurance, current for show dates, must also be sent with your application.
There is no deadline in HANDCRAFTED SPECIALTY FOODS & HEALTHCARE PRODUCTS for any of our shows. Booth spaces will be filled on a first come, first served basis. A jury fee is not required for application.
Feel free to contact our office for any information you may need. We greatly look forward to your participation.
BOOTH ARRANGEMENT & FEES • SHOW HOURS & DATES • ELECTRICITY • SECURITY
ADVERTISING • DEADLINES AND NOTIFICATIONS • PAYMENT SCHEDULES
PAYMENT PENALTIES • CAMPING • PROCEDURE FOR APPLYING
Quail Hollow Events sincerely acknowledges the importance of the financial health of specialty foods & healthcare products producers. Despite increases in all of our promotional expenses, we will not raise booth fees in 2012 and will continue to increase our advertising budget for both shows. Show size (number of exhibitors), will not be increased in 2013.
WOODSTOCK-NEW PALTZ ART & CRAFTS FAIR | SPRING AND FALL SHOWS:
BOOTH SPACE 12'X10' Depth $355.00
ELECTRICITY 300 WATT/MAX $50.00WOODSTOCK-NEW PALTZ
SPRING SHOW
Friday, May 24 10 - 8 pm Set-up
Saturday, May 25 7 - 9:30 am Set-up
Saturday, May 25 10 - 6 pm Wholesale-Retail
Sunday, May 26 10 - 6 pm Retail
Monday May 27 10 - 4 pm RetailWOODSTOCK-NEW PALTZ
FALL SHOW
Friday, Aug. 30 10 - 8 pm Set-up
Saturday, Aug. 31 7 - 9:30 am Set-up
Saturday, Aug. 31 10 - 6 pm Wholesale-Retail
Sunday, Sept. 1 10 - 6 pm Retail
Monday, Sept. 32 10 - 4 pm Retail
ELECTRICITY
Electricity is available for all shows and is limited to 300 watts per booth space. If you need electricity for your booth, make sure you check it on your application card. There will be a $25.00 service charge in addition to the regular charge to get an electrical hookup during set-up or fair hours.SECURITY
The organizers will provide security for all hours between set up and breakdown. Exhibitors may remain set up at night although the organizers assume no responsibility for theft, damage or loss of an exhibitor's wares or display materials.
ADVERTISING
· Publicity for each of our shows will include radio, TV, internet, billboards, and print media concentrated mostly within 3 weeks of the events.
· We have been quite successful in attracting the "New York Market" with an extensive campaign ranging from window posters to full page ads in the New York Times.
· A private advertising and public relations firm has been employed to handle our 2013 shows.
DEADLINES AND NOTIFICATIONS
There is no deadline in HANDCRAFTED SPECIALTY FOODS & Healthcare products for either show. Booth spaces will be filled on a first come, first served basis. A jury fee is not required for applications.PAYMENT SCHEDULES
A check for your booth space must be included with your application.PAYMENT PENALTIES
There will be a $25.00 penalty charge for all checks returned to Quail Hollow Events, regardless of the cause of its return.CAMPING
A separate area of the fairgrounds is available for exhibitor camping at the New Paltz Shows. There is no charge unless you request electricity. Charges are $90.00 for a 20 amp circuit and $110.00 for a 30 amp circuit for three days.
PROCEDURE FOR APPLYING
1. Complete the application card(s) for each show you wish to apply to.
2. CHECK LIST—The return envelope enclosed should contain:
a. Complete application card(s).
b. Promotional materials about your products.
c. A check payable to Quail Hollow Events for the show(s) you wish to exhibit in
d. A current certificate of insurance3. Place the items above in the return envelope and send via regular mail, [45¢ postage if under 1 oz.] If additional materials are included with your application, the postage may be more. Check with your post office. Further rules, instructions, and information will be sent to accepted applicants. Feel free to contact our office with any questions you may have.
QUAIL HOLLOW EVENTS would like to extend our sincere appreciation of the many talents the specialty products creators who have participated at our shows must have. We hope that we have been successful in accomplishing our primary focus: To offer a vibrant, exciting, comfortable, safe and profitable setting for artisans to exhibit and market their products. To these ends, we will continue to strive and hope you may be a cherished part of our efforts.
Our best wishes for a healthy & successful Holiday season.
Sincerely,
Scott Rubinstein & Neil Rubinstein
Directors, Quail Hollow Events
for more information:
scottr@quailhollow.comQUAIL HOLLOW EVENTS
P.O. Box 825, Woodstock, NY 12498 | 845.246.3414
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