No Booth Fee Increases for 2013
QUAIL HOLLOW EVENTS Information & Application Form
For information, please contract Scott Rubinstein 845 246 3414, scottr@quailhollow.com.2013 WOODSTOCK-NEW PALTZ ART AND CRAFTS FAIR APPLICATION FORM
(SPRING & FALL SHOWS)
Exhibitors may apply using slides, CD’s, or e-mailed images.
Print out the application form for the show[s]
you wish to apply to. Go to PROCEDURE FOR APPLYING for your quick, easy instructions.
LOOKING FORWARD
Finally – A possible break from this horrendous recession that has so severely impacted our industry for several years. Maybe the fine weather we had at both shows in 2012 or maybe folks are finally loosening up their wallets a bit but: but from our exhibitor response sheets, we believe some measure of recovery has occurred.
As we all have noticed the inventory of successful quality fairs has been reduced substantially over the past four years and we are very proud to emerge as one of the long standing venues surviving the spikes & dips of our fragile economy.
In 2012, the Ulster County Fairgrounds has constructed new bathroom facilities including four private showers for exhibitors. We are most thankful to the county for their efforts and hope more artists will take advantage of the improvements on the grounds.
New for 2013 will be a flexible booth sitter program with immediate cell phone access. We will employ several competent booth sitters to implement this program.
QUAIL HOLLOW EVENTS will also implement a “hands on” tent for our valued visitors to experience several craft technologies. They will include wood turning, hand spinning & weaving, several two dimensional drawing and painting projects and other craft stations for both kids & adults.
We wish you a healthy and prosperous New Year & hope you will participate at our shows in 2013.
Take care and be well,Scott Rubinstein & Neil Rubinstein
Directors, QUAIL HOLLOW EVENTS
ELIGIBILITY AND STANDARDS | SPACES AND DISPLAYS | METHODS OF APPLYING
JURORS | JURYING SYSTEM | JURY FEES | BOOTH ARRANGEMENT AND FEES
SHOW HOURS AND DATES | ELECTRICITY | SECURITY | ACCOMMODATIONS
ADVERTISING | DEMONSTRATIONS | FURNITURE AND ARCHITECTURAL CRAFTS
CRAFTS SUPPLIES | DEADLINES AND NOTIFICATIONS | PAYMENT SCHEDULES
PAYMENT PENALTIES CAMPING | PROCEDURE FOR APPLYING
The shows are open to applicants in all art and crafts media. All work must be original in both design and execution. The following categories are not acceptable and applications in these areas will be returned without jurying: objects made from commercially sold kits or plans, dried or plastic flower arrangements, imports of any kind, cut bottles, objects produced from commercially manufactured molds, or embellished objects.
All work displayed must be for sale with the artist or craftsperson in attendance. The fairs are designed for exhibitors selling their own work and the presence of agents or vendors in lieu of the artist is not acceptable.
All spaces are arranged to give exhibitors equal access to the visiting public. Applicants may request a maximum of two spaces. If accepted, each exhibitor must have his or her own full size booth and there will be no sharing of spaces.
All display materials must be provided by exhibitors. Tables should be covered on all sides, and storage boxes must be out of sight. A full backdrop is recommended. A SPACE AND A HALF IS AVAILABLE FOR ALL SHOWS. CHECK APPROPRIATE BOX ON THE APPLICATION FORM.
METHODS OF APPLYING/ There are 3 ways to apply to the fairs:
1] submitting slides via regular mail, along with the jury fee and application form separately, via regular mail
2] submitting images on a CD via regular mail, along with the jury fee and application form separately, via regular mail
3] e-mailing images to scottr@quailhollow.com and sending the jury fee and application form separately, via regular mailApplicants must submit 4 current color images of your work and one color image of your booth or display. The booth image should be a full frame, head on shot without anyone present in the booth. if a booth shot is not available, the fifth image should be an additional color image of your work.
Applicants may enter in as many categories as he or she wishes. A separate set of five images must be submitted for each category and only work in the accepted medium may be eligible for display. If you intend to exhibit Jewelry in your display, you must submit images of this work.GUIDELINES FOR SUBMISSIONS
Slides must be 2” x 2”, 35 mm and suitable for a carousel 140 tray. Do not send photos, Polaroids.
CDs must be labeled with the exhibitors name, address and media. Describe work on back of application form. Images should be high resolution, 300 DPI JPEG or TIFF images.
E-mail images must be labeled with exhibitors name and media, and must be hi-res [300 dpi, jpeg or tiff, preferred or very large 72dpi] jpegs. Please include contact information in -mail and mail in your application form and jury fees via regular mail.EXHIBITOR IMAGES
If you wish to have new images of your work, Robert Barrett, photographer for the American Crafts Council and hundreds of craftspeople nationally, is available by appointment. For more information contact Robert Barrett, [845] 430-8599 or photobobb@yahoo.com, www.bobbarrettphoto.com.NOTE: We have seen countless cases of artists with competent work rejected by the jury solely because of the poor quality of their slides. If you have doubts about their quality, we encourage you to have them taken professionally.
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Each juror will view all slides in all media. The five slides of each applicant will be projected simultaneously on the screen. Jurors will view all slides once through without awarding any point scores. This will enable a juror to get an overall perspective as to the quality and number of applicants in each category. The slides will then be viewed a second time with each juror awarding a point score from one to five for each applicant.
An applicant's identity will not be revealed to any juror and there will be no cross discussion among selection committee members during the viewing. Slide descriptions will be read only at the request of a juror.
There is a $10.00 non-refundable jury fee for EACH New Paltz show. A check payable to QUAIL HOLLOW EVENTS must accompany the application form. Do not send any money for your booth space at this time.
BOOTH ARRANGEMENT AND FEESWOODSTOCK-NEW PALTZ ART & CRAFTS FAIR
2013 SPRING AND FALL SHOWS10'X10' Depth $515.00 15'X10' Depth $772.50 10'X10' Depth 565.00 18'X14' Depth 720.00 15'X10' Depth 515.00 15'X10' Depth 515.00 10'X10' Depth 515.00 10'X15' Depth 440.00 13'X14' Depth 480.00 300 WATT MAX 60.00 *Available in tents only.
2013 SHOW HOURS AND DATES
WOODSTOCK-NEW PALTZ SPRING SHOW
• Friday, May 24 — 12- 6 p.m. Set-up
• Saturday, May 25 — 7- 9:30 a.m. Set-up
• Saturday, May 25 — 10- 6 p.m. Wholesale-Retail
• Sunday, May 26 — 10- 6 p.m. Retail
• Monday, May 27 — 10- 4 p.m. Retail
WOODSTOCK-NEW PALTZ FALL SHOW
• Friday, August 30 — 12- 6 p.m. Set-up
• Saturday, August 31 — 7- 9:30 a.m. Set-up
• Saturday, August 31 — 10- 6 p.m. Wholesale-Retail
• Sunday, September 1 — 10- 6 p.m. Retail
• Monday, September 1 — 10- 4 p.m. Retail
Electricity is available only in the tents for the New Paltz shows and is limited to 300 watts per booth space. If you need electricity for your booth, make sure you check it on your application card. There will be a $25.00 service charge in addition to the regular charge to get an electric hookup during set-up or fair hours
The organizers will provide security for all hours between set up and breakdown. Exhibitors may remain set up at night although the organizers assume no responsibility for theft, damage or loss of an exhibitor's wares or display materials.
New for 2013 will be a flexible booth sitter program. Exhibitors can either pre–arrange scheduled booth sitters or can call for immediate booth sitting help via cell phone. We will employ several competent booth sitters to implement this service.
Accepted exhibitors will be sent a list of hotels, motels, inns, restaurants, and camping facilities in the area. Artists and craftspeople will be allowed to camp on the grounds for both New Paltz shows.
Publicity for each of our shows will include radio, TV, internet, billboards, and print media concentrated mostly within three weeks of the events.
We have been quite successful in attracting the “New York Market” with an extensive campaign ranging from window posters to full page ads in the New York Times.
A private advertising and public relations firm has been employed to handle our 2013 shows.
It is essential that your Web site & Email address be included on your application. We now have many links with tourism & exhibitor sites and hope to include you as part of our online ad campaign.
Quail Hollow Events will provide a separate area for demonstrating exhibitors. Artists wishing to demonstrate should make a notation on their application form. If accepted you may be contacted by our office to make any special arrangements necessary. Demonstration spaces are oversized to accommodate both your display demonstration.
FURNITURE & ARCHITECTURAL CRAFTS
The Furniture and Architectural Crafts feature will be continued in 2013 at all shows. Exhibitors accepted in this category will be given oversized booth spaces to “spread out” and display larger pieces with wider aisles.
Furniture artists will include all categories of furniture making (not limited to wood only). Architectural crafts will include custom door makers, window and stained glass artists, creators of custom kitchens and “built ins,” custom masonry workers, makers of hand-crafted fixtures for the home, (tiles, ceramic sinks, fittings, etc.) and all other aspects of both residential and commercial architectural crafts. General contractors, specializing in custom design and construction are also invited to apply.
Applicants must meet the same eligibility standards as other juried exhibitors and should check the appropriate box on the application card. You may also submit photographs or brochures in lieu of slides or digital images in this show category.
The Crafts Supplies area, implemented in 1985, will also be continued in 2013. Applicants may submit brochures, photographs, or other information in lieu of slides for this category. Only craft & art materials, tools and supplies may be sold. Finished manufactured products that compete in any way with work of juried exhibitors are not permitted. The eligibility of any products will be at the sole discretion of Quail Hollow Events and offending items will be asked to be removed. We encourage all applicants to fully list the items to be sold with your application.
LANDSCAPE ARTS AREA (New Paltz - Spring Only)
A separate area at the Fairground will be dedicated to craftspeople in landscape arts for the shows in New Paltz. Media will include outdoor sculptures, garden furniture, trellises, custom masonry builders, landscape architects, bent-wood vine constructions and other work related to handcrafted landscape arts. Exhibitors interested in this feature may submit photos and other promotional materials in lieu of slides or digital images for this feature. Check LANDSCAPE ARTS on application form.
The Landscape Arts Area is for Spring only. If you wish to participate in the Fall show, apply for either a tent space, an outdoor space or the Furniture & Architectural Crafts Tent.
No Booth Fee Increases for 2013
For information, please contract Scott Rubinstein 845 246 3414, scottr@quailhollow.com or Neil Rubinstein 845 679-8087BOOTH SPACE AVAILABILITY IN SELECTED CATEGORIES – CALL SCOTT AT 845-246 3414 FOR DETAILS. ALL NOTIFICATIONS OF ACCEPTANCE, WAITING LIST AND REJECTION WILL BE MAILED BY FEBRUARY 1, 2013.
PAYMENT SCHEDULES/SHOW PAYMENT DUE
Woodstock-New Paltz SPRING SHOW February 20, 2013
Woodstock-New Paltz FALL SHOW May 1, 2013
There will be a $25.00 penalty charge for all checks returned to Quail Hollow Events, regardless of the cause of its return.
A separate area of the fairgrounds is available for exhibitor camping at the New Paltz Shows. There is no charge unless you request electricity. Charges are $90.00 for a 20 amp circuit and $110.00 for a 30 amp circuit for 3 days.
DISCOUNTS ANNOUNCEMENTS POSTCARDS
Accepted exhibitors will be given fair announcement postcards to notify customers, stores, friends etc. of your participation.
FOR 2013 - NEW PALTZ SHOWS - There will be a “cash-back” refund to those exhibitors with the most number of postcards collected at the gate. QUAIL HOLLOW EVENTS will give $1.00 for every postcard coming through the gate to the first 10 exhibitors with the most cards returned.
PROCEDURES FOR APPLYING | CLICK HERE FOR A PRINTABLE VERSION
ClICK HERE TO DOWNLOAD THE 2013 APPLICATION FORM FOR BOTH THE SPRING AND FALL SHOWS (PDF)
For Slide Submissions
1. Complete printable application form including image description on back.
2. On each slide place:
a. Your name
b. An arrow to indicate top of slide
c. The number in correspondence to the slide description
d. All writing on the side of the slide from which it is to be viewed.
3. Complete info on slide envelope. (enclosed) Downloaded applications must provide own envelope.
4. Place application, slide envelope and jury check ($10 per show)
in return envelope and send via regular mail to our office. You will need 65 cents postage. (More, if other items are included. Check with your P.O.)For CD Submissions
1. Complete application card including image description on back.
2. Place your name & address on the CD cover. (CD’s should be Hi res 300 dpi or very large 72 dpi)
3. Send the CD, application form, and jury check ($10 per show) via regular mail to our office.
4. You will need your own envelope. Check with your post office for postage.For e-mail Submissions
1. Complete application form including image description on back
2. Send application form and jury check ($10 per show) via regular mail to our office.
Note on application form that email images will be forth coming.
3. Email 5 images to: scottr@quailhollow.com—Include name,
address, phone number and media with the submission.DO NOT SEND SELF ADDRESSED ENVELOPE.
DO NOT SEND BOOTH SPACE PAYMENT AT THIS TIME.
Feel free to contact our office with any questions you may have.
