ELIGIBILITY AND STANDARDS | SPACES AND DISPLAYS | SLIDES | JURORS | JURYING SYSTEM | JURY FEES | BOOTH ARRANGEMENT AND FEES | SHOW HOURS AND DATES | ELECTRICITY | SECURITY | ACCOMMODATIONS | ADVERTISING | DEMONSTRATIONS | FURNITURE AND ARCHITECTURAL CRAFTS | CRAFTS SUPPLIES | DEADLINES AND NOTIFICATIONS | PAYMENT SCHEDULES | PAYMENT PENALTIES | CAMPING | PROCEDURE FOR APPLYING | CHECK LIST
ELIGIBILITY AND STANDARDS
The shows are open to applicants in all art and crafts media. All work must
be original in both design and execution. The following categories are not
acceptable and applications in these areas will be returned without jurying:
objects made from commercially sold kits or plans, dried or plastic flower
arrangements, imports of any kind, cut bottles, objects produced from commercially
manufactured molds, decoupage, embellished objects, or strung beads.
All work displayed must be for sale with the artist or craftsperson in
attendance. The fairs are designed for exhibitors selling their own work and
the presence of agents or exhibitors in lieu of the artist is not acceptable
SPACES AND DISPLAYS
All spaces are arranged to give exhibitors equal access to the visiting public.
Applicants may request a maximun of two spaces. If accepted, each exhibitor
must have his or her own full size booth and there will be no sharing of spaces.
All display materials must be provided by exhibitors. Tables should be
covered on all sides, and storage boxes must be out of sight. A full backdrop
is recommended. A SPACE AND A HALF IS AVAILABLE FOR ALL SHOWS. CHECK APPROPRIATE
BOX ON THE APPLICATION FORM.
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SLIDES
EACH APPLICANT MUST SUBMIT 4 CURRENT COLOR SLIDES OF YOUR WORK AND
ONE COLOR SLIDE OF YOUR BOOTH OR DISPLAY. THE BOOTH SLIDE SHOULD BE A FULL
FRAME, HEAD ON SHOT WITHOUT ANYONE PRESENT IN THE BOOTH. IF A BOOTH SHOT
IS
NOT AVAILABLE, THE FIFTH SLIDE SHOULD BE AN ADDITIONAL COLOR SLIDE OF YOUR
WORK). They must be 2" x 2", 35 mm and suitable for a carousel 140 tray. Do
not send photos, Polaroids, brochures, glass mounts or actual samples of work.
Work slides must be representative of the type of work you intend to exhibit.
The fair organizers will retain the slides of accepted applicants throughout
the show. They will be checked daily against the work exhibited. The organizers
retain the right to ask for the removal of any objects they feel are inferior
in quality or different in character from that selected by the jurying committee.
Exhibitor slides will be returned at the end of the show.
Applicants may enter in as many categories as he or she wishes. A separate
set of five slides must be submitted for each category and only work in the
accepted medium may be eligible for display.
NOTE-If you intend to exhibit Jewelry in your display, you must submit slides of this work.
The content of the slides should depict the entire range of your work from
one of a kind pieces to production items. Acceptance or rejection to the show
is derived solely from the jury's evaluation of your slides and every effort
should be made to insure your slides do the most for your pieces.
WORK MAY ALSO BE SUBMITTED ON A CD —all CDs must be labeled with the exhibitor's name and address, discipline, or description of work, and the date. CD images should be in a hi-resolution (300 dpi) TIFF format .
WORK MAY ALSO BE SUBMITTED VIA E-MAIL —images must be labeled with exhibitors name and media, and must be hi-res, maximum quality [300dpi, or very large 72dpi] jpegs. Please include contact information in e-mail and snail mail your applications & jury fees.
EXHIBITOR SLIDES
If you wish to have new slides of your work, Robert Barrett, photographer
for the American Crafts Council and hundreds of craftspeople nationally, is
available by appointment. For more information contact Robert E. Barret, 4
Julia Ave., New Paltz, NY 12561. (845) 255-8599.
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JURORS
Our jurying committee has been selected principally from working artists
and craftspeople. Our intent is to reflect the art and craft community's desire
to be judged by their peers.
NOTE: We have seen countless cases of artists with competent work rejected
by the jury solely because of the poor quality of their slides. If you have
doubts about their quality, we encourage you to have them taken professionally.
JURYING SYSTEM
Each juror will view all slides in all media. The five slides of each applicant
will be projected simultaneously on the screen. Jurors will view all slides
once through without awarding any point scores. This will enable a juror to
get an overall perspective as to the quality and number of applicants in each
category. The slides will then be viewed a second time with each juror awarding
a point score from one to five for each applicant.
An applicant's identity will not be revealed to any juror and there will
be no cross discussion among selection committee members during the viewing.
Slide descriptions will be read only at the request of a juror.
JURY FEES
There is a $10.00 non-refundable jury fee for EACH New Paltz show. Jury fees collected will pay for the expenses of the jurors
during the screening. Any excess revenues will go directly into our advertising
budget. A check payable to QUAIL HOLLOW EVENTS must accompany the applications.
Do not send any money for your booth space at this time.
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BOOTH ARRANGEMENT AND FEES
BOOTH ARRANGEMENT AND FEES |
WOODSTOCK-NEW PALTZ ART & CRAFTS
FAIR
2008 SPRING AND FALL SHOWS |
TENT SPACE |
10'X10' Depth |
$505.00 |
TENT SPACE & A HALF |
15'X10' Depth |
$757.50 |
TENT SPACE-CORNER |
10'X10' Depth |
555.00 |
SPACE AND ONE HALF OUTSIDE |
18'X14' Depth |
705.00 |
FURNITURE-ARCHITECTURAL CRAFTS TENT |
15'X10' Depth |
505.00 |
DEMONSTRATION TENT |
15'X10' Depth |
505.00 |
CRAFTS SUPPLIES |
10'X10' Depth |
505.00 |
LANDSCAPE ARTS TENT (Spring Only) |
10'X15' Depth |
430.00 |
OUTDOOR SPACE |
13'X14' Depth |
470.00 |
ELECTRICITY * |
300 WATT MAX |
60.00 |
*Available in tents only.
|
| |
|
| 2008 SHOW HOURS AND DATES |
| WOODSTOCK-NEW PALTZ SPRING SHOW |
| Friday |
May 23 |
12- 6 p.m. |
Set-up |
| Saturday |
May 24 |
7- 9:30 a.m. |
Set-up |
| Saturday |
May 24 |
10- 6 p.m. |
Wholesale-Retail |
| Sunday |
May 25 |
10- 6 p.m. |
Retail |
| Monday |
May 26 |
10- 4 p.m. |
Retail |
| WOODSTOCK-NEW PALTZ FALL SHOW |
| Friday |
August 29 |
12- 6 p.m. |
Set-up |
| Saturday |
August 30 |
7- 9:30 a.m. |
Set-up |
| Saturday |
August 30 |
10- 6 p.m. |
Wholesale-Retail |
| Sunday |
August 31 |
10- 6 p.m. |
Retail |
| Monday |
September 1 |
10- 4 p.m. |
Retail |
| |
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ELECTRICITY
Electricity is available only in the tents for the New Paltz shows and is
limited to 300 watts per booth space. If you need electricity for your booth,
make sure you check it on your application card. There will be a $20.00 service
charge in addition to the regular charge to get an electric hookup during
set-up or fair hours.
SECURITY
The organizers will provide security for all hours between set up and breakdown.
Exhibitors may remain set up at night although the organizers assume no responsibility
for theft, damage or loss of an exhibitor's wares or display materials.
ACCOMMODATIONS
Accepted exhibitors will be sent a list of hotels, motels, inns, restaurants,
and camping facilities in the area. Artists and craftspeople will be allowed
to camp on the grounds for both New Paltz shows.
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ADVERTISING
Publicity for each of our shows will include radio, TV and print media concentrated
mostly within 3 weeks of the events. Advertising for the New Paltz shows will focus primarily in the New York metropolitan area
and suburbs of northern New Jersey, Westchester, Orange, Rockland, Nassau,
& Suffolk Counties.
We have been quite successful in attracting the "New York Market" with
an extensive campaign ranging from window posters to full page ads in the
New York Times.
A private advertising and public relations firm has been employed to handle
our 2008 shows.
It is essential that your Web site & Email address be included on your application. We now have many links with tourism & exhibitor sites and hope to include you as part of our online ad campaign.
DEMONSTRATIONS
Quail Hollow Events will provide a separate area for demonstrating exhibitors.
Artists wishing to demonstrate should make a notation on their application
cards. If accepted you may be contacted by our office to make any special
arrangements necessary. Demonstration spaces are oversized to accommodate
both your display & demonstration.
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FURNITURE & ARCHITECTURAL CRAFTS
The Furniture and Architectural Crafts feature will be continued in 2008
at all shows. Exhibitors accepted in this category will be given oversized
booth spaces to "spread out" and display larger pieces with wider aisles.
Furniture artists will include all categories of furniture making (not
limited to wood only). Architectural crafts will include custom door makers,
window and stained glass artists, creators of custom kitchens and "built ins,"
custom masonry workers, makers of hand-crafted fixtures for the home, (tiles,
ceramic sinks, fittings, etc.) and all other aspects of both residential and
commercial architectural crafts. General contractors, specializing in custom
design and construction are also invited to apply.
Applicants must meet the same eligibility standards as other juried exhibitors
and should check the appropriate box on the application card. You may also
submit photographs or brochures in lieu of slides in this show category.
CRAFTS SUPPLIES
The Crafts Supplies area, implemented in 1985, will also be continued in
2008. Applicants may submit brochures, photographs, or other information
in
lieu of slides for this category. Only craft & art materials, tools and
supplies may be sold. Finished manufactured products that compete in any
way
with work of juried exhibitors are not permitted. The eligibility of any
products will be at the sole discretion of Quail Hollow Events and offending
items
will be asked to be removed. We encourage all applicants to fully list the
items to be sold with your application.
LANDSCAPE ARTS (New Paltz - Spring Only)
A separate tent will be dedicated to craftspeople in landscape arts for
the shows in New Paltz. Media will include outdoor sculptures, garden furniture,
trellises, custom masonry builders, landscape architects, bent-wood vine constructions
and other work related to handcrafted landscape arts. Exhibitors interested
in this feature may submit photos and other promotional materials in lieu
of slides for this feature. Check LANDSCAPE ARTS on application form.
The Landscape Arts Tent is for Spring only. If you wish to participate in the Fall show, apply for either a tent space, an outdoor space or the Furniture & Architectural Crafts Tent.
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DEADLINES AND NOTIFICATIONS
THE DEADLINE FOR THE NEW PALTZ SHOWS IS JANUARY 15, 2008. ALL NOTIFICATIONS
OF ACCEPTANCE, WAITING LIST AND REJECTION WILL BE MAILED BY FEBRUARY 1,
2008.
Booth Space Openings in Selected Categories for
SPRING or FALL SHOW, call—Scott: 845.246.3414 or Neil: 845.679.8087
| PAYMENT SCHEDULES |
| SHOW |
PAYMENT DUE |
| Woodstock-New Paltz SPRING SHOW |
February 20, 2008 |
| Woodstock-New Paltz FALL SHOW |
May 1, 2008 |
| |
|
PAYMENT PENALTIES
There will be a $25.00 penalty charge for all checks returned to Quail Hollow
Events, regardless of the cause of its return.
CAMPING
A separate area of the fairgrounds is available for exhibitor camping at
the New Paltz Shows. There is no charge unless you request electricity. Charges
are $75.00 for a 20 amp circuit and $95.00 for a 30 amp circuit.
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DISCOUNTS ANNOUNCEMENTS POSTCARDS
Accepted exhibitors will be given fair announcement postcards to notify customers,
stores, friends etc. of your participation.
FOR 2008 - NEW PALTZ SHOWS - There will be a "cash-back" refund to those
exhibitors with the most number of postcards collected at the gate. QUAIL
HOLLOW EVENTS will give $1.00 for every postcard coming through the gate
to the first 10 exhibitors with the most cards returned.
PROCEDURE FOR APPLYING
1. Complete the application(s) for each show you wish
to apply.
2. On each slide place:
- Your name
- An arrow to indicate the top of slide.
- The number in correspondence to slide description on back of application
form.
- All writing must be on the side of the slide from which the piece is to
be viewed.
3. Complete slide description information on back of application form.
4. Put name and address on the slide envelope (you
must supply your own slide envelope).
5. If you submit a CD please write your name and address directly on the CD. Also, please check postage with the Post Office and make sure package is properly labeled.
6. You may also send your images via e-mail.
Each image should be a large hi-res [maximum quality, large 72dpi] jpeg. You will need to mail in your application card with your $10.00 check to cover jury fees.
7. CHECK LIST - The return envelope enclosed should
contain:
7. Place the items above in the return envelope and mail using 63¢ postage.
If additional materials are included with your application, the postage may
be more. Check with your post office.
Further rules, instructions, and information will be sent to accepted applicants.
Feel free to contact our office with any questions you may have.
QUAIL HOLLOW EVENTS would like to extend our sincere appreciation to the
thousands of artists and craftspeople who have participated at our shows
over
these 26 years. We hope that we have been successful in accomplishing our
primary focus: to offer a vibrant, exciting, comfortable, safe and profitable
setting
for artisits to exhibit and market their work. To these ends, we will continue
to strive and hope you may be a cherished part of our efforts.
Our best wishes for a healthy & profitable Holiday season.
Sincerely,
Scott Rubinstein & Neil Rubinstein
Directors, QUAIL HOLLOW EVENTS
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